Waitlist: Our goal is to make sure we have a race this year. It is important to us that we have the race, so we have self-capped at a much lower number than in previous years. We do not want the race being too large to be a cause to have to cancel. This is the reason many races had to cancel last year.
We are being very cautious.
We want to have a race. If you did not make the race, we can sure use some more volunteers. If you would like to volunteer please send our Volunteer Coordinator an email: loretta.ornerymuleracing@gmail.com
Rollovers: We have completed all rollovers. As we stated in our emails, anyone that never made a choice by February 1st will consider your entry a gift and send you an early invite for 2022.
List of steps we completed in our effort to help everyone from 2020 get registered for 2021 race or moved to 2022 race.
We kept this on the front page or our website updated with all this information during the process.
We moved it to this page because it was messy and no longer relevant on the front page of the website.
7/20/2021- We sent an email to all registered runners letting them know that we had to cancel the race due to COVID-19. 95% of our entrants opened this email.
This is a list of choices runners were given
No cost rollover to the 2021 race- we will send an invite and code to pay for you to register
No cost rollover to 2022 race- we will send an invite code to pay for you to register
50% refund by check in the mail and we will send you an early invite to register for 2021 or 2022
Donate entry fee to race to help us continue with the quality of event. We will send you an early invite to register to guarantee a spot for the next two years.
12/1/2021- We listed on website that we would be working on getting everyone registered for the 2021 race. That all runners were required to register on ultrasignup with the invite we would send them. We said that if you did not see an email come in or your email had changed then to reach out and we would take care of you.
We had a deadline to get registered by February 1st but extended it to February 19th in our best effort to get people registered. Our deadline stated that if you did not register or make a choice by that date then we considered your choice was a donation.
12/11/2021- We sent an email to all registered runners and let them know if they would like to change their mind and switch to 2022 race rollover they had that option. We did this because it allowed runners to get a better feel of the state of our country and how safe they would feel in an event. If someone had made a choice in July to run in 2021 and now felt they did not feel safe, this gave them the option to change their mind.
December 28th-
We sent an email to all runners that chose to run in 2021 an invite to officially sign up for the race. The email included a link that you needed to click and sign a 2021 waiver and you were now officially registered for the race
450 people did this and got registered for the race from the invite we sent them.
Periodically I looked at the email data to see who had not opened the invite or used it. I would resend this email to anyone that had not done either of these steps.
We made various posts on social media to let people know these emails had been sent to get registered for the race.
February 19th- We kept the option to use this invite open until February 19th, 2021. At that point, we shut down the option to rollover and considered anyone that had not signed up or made a choice a donation.
Short summary
I have already told DNR our race final numbers at this point so there is nothing I can do for this year.
From our very first email that we cancelled the race we said that you would need to watch for an email to get re-registered for the race in December/January time frame. Then we extended keeping registration open through February 19th. We have to be able to communicate by email and we can see on our end that 95% of the people opened our emails sent. We have record of all emails.
We also listed all we were doing on the front page of our website from December 1st to February 19th. We posted it on our Kettle FB and Kettle training page. We worked very hard to get people successfully registered for this year and 450 people did this. The only people we let into the race this year were rollovers from last year.
I will take your request into consideration for 2022. We have spent a lot of office work hours on getting people rolled over at no cost when our race waiver said there was no refunds under any circumstances.
